MEMBERS
PRESENT: Donald Cooper, Ann Johnson,
Joe Kyle, Pat Mohr, Betty Glad, Dave Sparrow, Heather Cunningham, and
Rev.
Patrick Price, ex officio
POSITION
OF SECRETARY: Ann communicated that
Sandra Carnesale has agreed to take the position of secretary for the
remainder
of the fiscal year.
EMPTY
BOARD SEAT: Ann questioned whether we
should seek to fill Sandra's at-large position with only 5 months
remaining in
the year, and all agreed we should, considering the number of Board
members who
will be leaving. After brief
discussion, Donald recommended asking Viron Jones.
EXECUTIVE
SESSION: The Board went into Executive
Session to confidentially discuss Patrick's evaluation. Pat
Mohr, Joe Kyle, and Heather Cunningham
have agreed to meet with Patrick and members of the MRC to discuss the
UUA
Minster's Evaluation and complimentary items for future development.
MINUTES
OF PREVIOUS MEETING: There weren't
minutes from the previous month's meeting to distribute and approve.
TREASURER'S
REPORT: Dave Sparrow reported to the
Board in person and distributed the budget statements. In
discussing the Statement of Income and
Expense, Dave pointed out that we are ahead in our pledge income for
the month-
and year-to-date; the overage that is appearing
under the :RE Staff total is due to Susan's salary; and
the :Affiliations total is the Partner Church Program line
item.
Dave reported
that our TJ dues are
$630.00, and we should be able to pay this soon. The
dues amounts paid by each member will be relayed on the
statements that are going out in the next week or so. It
was also suggested that Terry Shaw and Laura be asked to work
on an announcement for the Unigram giving what was committed as a
congregation,
what we have received, and the difference between the two.
Dave
discussed the fundraisers we will be receiving income from during the
remainder
of the fiscal year: the Spring Fling and the CoffeeHouse;
both are considered to bring in a fair
amount of income.
Dave and Patrick had
questions about the Pension Plan and the payment toward such;
Patrick suggested that Dave contact someone
at the UUA to discern the answers.
Pat asked
about the donation we had
collected for the Shelter Neck UU Congregation in NC toward damages
incurred during
the flood last fall. Dave said he would
have Laura check on their receipt of the check.
CANVASS
COMMITTEE: It was reported that the
Finance Committee and Don Mohr, representing the Canvass Committee, are
discussing the plans, dates, etc. of the approaching Canvass. This year's Canvass is going to be tied to
the budget process for the committees, which will be generated on a
program and
line item basis. The new budget format
will be referred to as :Activity Based Budgets and will include two
different
types of budgets: a :stay-as-you-are
budget and a :growth budget. The
Finance committee has agreed to send a consultant from their group to
meet with
committees to discuss and/or help in the creation of the new budgets,
which
will feed into the Committee Job Descriptions.
COMMITTEE
COUNCIL: Joe Kyle reported there wasn't
a Co-Council meeting in the month of December, due to the Holidays, and
the
next meeting would be in January, in two weeks. Joe
said the $500 was still unclaimed as yet, and encouraged any
present chairs to turn in requests for funds if needed. The
Job Descriptions are due along with the
budgets at the end of February, and Joe reported that the CC would be
sending
out the information on both to committee chairs.
When asked
about the feelings of the
Co-Council, Joe responded he has a good feeling about the CC; that there was communication now between the
committees and they are forming good working relationships. He did admit it would take a while to
standardize the way the committees are run.
SOCIAL
ACTION COMMITTEE: Joe asked for the
committee for the Board to approve allowing 15 Quaker students from the
NC area
to stay in the church overnight the night before the March and Rally at
the
State House on Martin Luther King, Jr.'s Birthday. All
approved, and Joe thanked the Board graciously.
COMMEMORATION
OF THE 50TH ANNIVERSARY: Ann
asked the members of the Board to review the attached sheets giving the
proposal for the commemoration. Listed
among the materials are the appointment of the Ad Hoc committee to plan
and
coordinate the event. She asked for
approval for the committee to be created, and the motion passed
unanimously. Ann agreed to relate to
the committee of our approval and to ask them to be in communication as
they
need or want.
UPCOMING
MEETINGS AND CONFERENCES: Patrick
discussed the following conferences with the Board:
1.
Right
Relations. Patrick
wondered if the
conference was still happening, and if anyone from the UUFC was
organized to
attend. If not, he wouldn't worry about
the information.
2.
Conflict
Resolution. The
date
for this conference is at the end of March. Patrick
asked if anyone was interested in attending?
3.
Mid-Growth
Conference. This
conference will be occurring in Atlanta the 1st weekend in
March. It runs $270.00, and home hospitality is
available. Patrick said this was the
first time they are holding the conference this close to home in 3
years. He also said the conference was designed
for
congregations with membership between 200 and 500. The
deadline for registration is January 24th, and to
register call 617-948-4269.
4.
Informal
Leadership Meeting. Patrick
reported that Qiyamah and a few other leaders from the region will be
holding
an informal leadership meeting in Savannah, Ga. On January 22nd
to
discuss, among other topics, the reformation of the Cottage Meetings. Anyone who is interested in attending should
see Patrick.
For
anyone interested in attending any of the conferences or meetings
above, please
contact Patrick.
MINISTER'S
REPORT: Patrick reported that he will
be out some of February and March; there is a new Minister's
Discretionary
Account; he is working on getting the University group going.
ADMINISTRATOR'S
REPORT: It was noted on the Admin
report that care needs to be taken when leaving the building on Sunday
afternoon to assure that the building is being locked up.
Recently, this has not always been the case.
DRE
REPORT: The DRE Report was accepted and
read.
BOARD
GOALS REVIEW: Ann asked the Board to
review our progress on achieving our goals set at the December 13th
meeting. Ann and Dave responded they
have completed theirs. Heather relayed
that the article for the Unigram will be completed for the next issue. And, Joe admitted that he didn't quite
remember what he had agreed to do, and asked that Ann remind him. As Rusty was not present, progress on the
Board Bulletin Board was not available.
Betty
Glad agreed to bring the snacks for the next meeting on Feb.14, and the
meeting
was adjourned.
Submitted
for approval,
Heather
Cunningham