Summary of May 7, 2001,
Minutes
Motions Passed:
- The April 2001 Board meeting minutes
were accepted as written.
- Dave Sparrow's, Board of Trustees
Treasurer, Fresh Look proposal was accepted and the membership approved.
- A budget to be presented at the
Friday potluck will include paying = of the dues, the Youth Coordinator
position, to scratch the :other facilities and :staff development
line items, and to zero-out the committee line items. All
of these items would occur barring further favorable income.
Action Items:
- The Personnel Committee will
continue to work on the Employee Handbook through the summer for
presentation in the fall.
- The Finance Committee and members of
the Board will continue to call members who have not pledged on behalf
of the Canvass.
- Kevin Meredith, At-Large Board
Member, will give a pulpit editorial this Sunday on giving during the
Canvass.
Decisions Made:
- Joe Kyle, Board of Trustees
President, accepted Kay Gregory's resignation from the Board.
- The Youth Director Search Committee
will table the search process until after the Annual Congregational
Meeting in May.
- There was a change to the June Board
meeting from June 11 to June 18, 2001.
- A special Board meeting to finalize
the budget to be presented at the Annual Congregational Meeting will be
held on Thursday, May 17, 2001.
Members Present: Heather Cunningham,
Dave Dickey, Joe Kyle (Pres.), Morgan Maclachlan,
Bill Meller, Kevin Meredith, Patrick Price, ex officio, Dave Sparrow,
and Joan
Watterson.
Members Absent: Betty Glad, Kay Gregory, and Rusty
Wenerick.
Visitors Present: Alice Leeper and
Terry Shaw.
Call to Order: Joe called the meeting to order
at 6:05pm.
Patrick read the opening
words.
Minutes of Previous Meeting: The
April
2001 meeting minutes were
provided and read.
Morgan
moved
to accept the minutes as written; the
motion was
seconded
and
passed unanimously.
Heather provided the November 2000 Congregational Meeting
minutes to the Board.
There were minor
changes to wording and the clarification of the Parliamentarian to the
minutes.
It was discussed and agreed
that the minutes should be circulated to the congregation prior to the
meeting
in order to efficiently move through the meeting's agenda.
The methods of doing this will be to send
the minutes as an email attachment, to provide copies in with the order
of
service, and to provide copies at the Annual Congregational potluck.
Voting and approval of the minutes will take
place at the May 2001 Annual Congregational meeting.
Minister's Report: Rev. Patrick Price's report
was reviewed and accepted as written.
Administrator's Report: Laura Ingram's report
was reviewed and accepted as written.
DRE's Report: Susan Corbett's report was
unavailable for review.
Resigned Board Member: Joe Kyle
formally accepted Kay Gregory's
resignation from the Board of Trustees.
Building and Grounds Issues/Update: Updates
on two items were given:
1.
Air Conditioning Unit: The
new air conditioning unit is in and working.
2.
Trees: The
trees that were to be removed and/or treated have been.
Co-Council Report: Dave Dickey
gave a brief report of the Co-Council's last meeting.
Youth Director Search Committee: Joan,
Alice, and Heather reported on the
Youth Director Search and the last meeting of the committee.
The candidate who was offered the position
declined due to a change in her full-time employment.
The
second candidate was not offered the position due to some
committee members' feelings of ambiguity about her ability.
In the meantime, the Search Committee has
chosen to table the process until after the May 2001 Annual
Congregational
meeting, when the congregation will approve the FY01-02 UUFC Budget.
UUFC
Retreat at The Mountain: Patrick
reported on the recent retreat that took place at The Mountain in NC.
There were 8 attendees from Columbia and 11
from Charleston.
As there were 18
persons needed to satisfy the contract, we forfeited our $200.00
deposit.
Personnel Committee Report: The
committee will work on the
Employee
Handbook through the summer, with the intention of having it
ready in
the fall.
Nominating Committee: Joan
reported that the candidate position for
Treasurer is still open.
The Fresh Look Proposal: Dave
Sparrow provided a written outline of
his :Fresh Start Proposal.
Board
members read the outline and Dave provided a summary.
The
process will dovetail with the long-range planning process to
be revisited in the fall.
The results
will be provided to both the Board and the congregation.
Heather
moved to accept Dave Sparrow's Fresh
Look proposal and let the members of the committee begin the work
immediately;
the
motion was
seconded and
passed
unanimously.
Coming
Dates and Changes: Joe Kyle went
over the list of the coming dates given on the agenda.
The
Board went over the agenda for the May
2001 Annual Congregational meeting.
All
present also agreed to the change in the date for the June meeting from
June 11
to June 18, 2001.
Treasurer's Report: Dave Sparrow gave the
Financial
Report.
He provided the Board with
a summary sheet highlighting specific items from the report.
All of the Thomas Jefferson District dues
were paid with the collections received from the
Dues Drive
and
the remainder of the dues money collected was sent to pay toward our
Unitarian
Universalist Association's dues.
Dave also reported that during his communication with the
District and the UUA regarding the dues, he received clarification the
membership numbers that were sent in January 2001 are used to calculate
the
following years' UUA budget and dues, as opposed to the coming years'.
Dave went over both the
Statement of Income and Expense
and the
Statement of Financial Position.
Information
on each can also be found on the summary sheet.
Canvass Committee: Joan reported
for the Canvass Committee.
She said the cottage
meetings didn't work
the way they'd hoped.
She strongly
suggested that the Canvass committee start in the fall and do a full
face-to-face canvass.
So far, the
pledge units are 100 (77% of last year's total) and $90,383 pledged
(80% of
last year's total: $112,923).
The Finance Committee has agreed to assist in calling all
members who have not pledged.
There
will also be a mail-out on Wednesday to all members who haven't pledged.
A group formed during the meeting to either
call from home with a list of names to be given by Joan or to meet at a
local
office and call from there.
Finance Committee: The Finance
Committee presented the Board with several proposed
budgets to choose from.
As there was
$90,383 pledged and the pledge goal was $112,350, a total pledge
expected (over
the year) was not available.
The Board
looked over the proposed budgets.
The
main differences in the budgets were the difference between the income
and
expenses (from lesser to greater varying degrees) and the items each
budget did
or did not allow for.
Bill Meller suggested that we begin looking for outside
sources from the community, which was supported by many present;
however, the
immediacy of the budget situation was of concern.
It
was noted that there are about 25-30 people on the membership
role who are not contributing.
There
was discussion of two possible motions.
A decision was made to have a special Board meeting to
finalize the budget to be presented at the Annual Meeting on Thursday,
May 17,
2001.
A
motion for a
recommended budget to be presented at the Friday potluck is to pay = of
the
dues, the Youth Coordinator position, to scratch the :other facilities
and
:staff development line items, and to zero-out the committee line
items.
All of these things would occur barring
further favorable income; the
motion was
seconded
and
passed for presentation at the Friday potluck.
Kevin also agreed to do a pulpit editorial in the coming
Sunday's service encouraging members to pledge if they haven't and
increase
their pledge if they have.
Closing Logistics: The sign-up sheet
for the welcome was passed around and completed as
requested.
Joe reminded everyone that
the June meeting was changed from the 11
th to the 18
th.
Adjournment: The meeting was
adjourned around 9pm.
Heather Cunningham
Secretary, UUFC Board of Trustees