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Meeting Minutes: Board of Trustees

of the Unitarian Universalist Fellowship of Columbia SC

December 10, 2002

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Members Present:

Andrea Derrick, William Meller
Dave Dickey , Morgan MacLachlan
A.G. , Christina Pandimos
Joe Long, Margaret Weck
Kevin Merideth, Joan Watterson

Call to Order: Dave called the meeting to order at 6:40 p.m. and A.G. read the opening words.

Minutes of Previous Meeting: The minutes of the previous meeting were distributed and read. A motion was made to accept the minutes as written; the motion was seconded and passed unanimously.

Treasurer's Report: Joe reported that we are ahead of where we should be at this point. We are currently below budget on actual expenses.

Old Business: The issue of expenses for the sabbatical party was tabled until the next Board Meeting in anticipation of reimbursement requests. The dishwasher was purchased and installed. A note was sent thanking Cindy and accepting her resignation.

Nominating Committee: A virtual meeting of the Nominating Committee was held. Names were selected for potential candidates for the position vacated by Cindy. After some discussion, Board members narrowed the list down to five nominees and ordered them by preference. The Nominating Committee will contact the nominees in the order they are on the list.

Donated Chairs: The issue of the donated chairs will be revisited at the next Board meeting.

Fresh Look Committee: A statement regarding recommitment was read from the pulpit was by Don Cooper. The statement was also published in the Unigram. No one was had heard any response to the statement. Dave will follow up with the Fresh Look Committee to determine where we stand at this point.

Co-Council: The Co-Council has taken up the issue of going through the report from Bart Strickland. This will be ongoing.

General Assembly: The upcoming General Assembly will be in Quebec City. Usually, the UUFC sends 4-5 delegates. The submission deadline is February 1st. Dave will talk to the past delegates and do an announcement from the pulpit. It was suggested that we plan on four delegates  this is based on our membership roles, which will not change until May.

TJD Training Events: Dave read a list of TJD training events for the next several months. Morgan stated that he will consider attending the TJD training on Creating Healthy Congregations in Challenging Times in Spartanburg on January 12th.

Staff Reports: The Administrator's and RE Director's reports were read. Morgan motioned to accept them as submitted; it was seconded and passed unanimously. It was noted that the Board needs to reassure Susan that it has not forgotten about the need for an RE assistant. Kevin will put the note together for Susan to address the issue.

The Board went into Executive Session, then resumed with the Co-Council Report.

Co-Council Reports: Kevin stated that Sandy Chubon is no longer the Chair of the Social Action Committee and that we need a new Chair. Morgan made a suggestion and Dave said that he would call and ask her. It was also suggested that we need to work with the Finance Committee to have counters. The Committee Briefs are on the board in the social hall  currently there are five. Kevin noted that there were 7-8 people at the Co-Council meeting. There are concerns about communication and about so many surveys. It was noted that Gertrude stepped down from the position of volunteer coordinator.

Adjournment: The meeting was adjourned at 8:00 p.m.

 

Christina Pandimos

Secretary, UUFC Board of Trustees

 

Summary of Minutes

Motions passed:

  1. The minutes from the previous meeting were accepted.
  2. Staff reports were accepted.

Action Items:

  1. The Nominating Committee will contact nominees for the vacant Board position.
  2. Dave will follow up with the Fresh Look Committee regarding recommitment issues.
  3. Dave will talk to past delegates about the upcoming General Assembly in Quebec City and do a pulpit editorial.
  4. Morgan may attend the TJD Training on January 12th.
  5. Kevin will put together a note for Susan regarding the need for an RE Assistant.
  6. Dave will call the recommended person for Chair of the Social Action committee.


In the event of discrepancies the paper copy of the minutes as contained the the board minutes binder shall be the official version.  This binder is maintained by the administrator in the congregation office.

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