Members Present: Becky Dickey,
Kevin Meredith, Mary
McGriff, Bill Meller, Regina Moody, Sloan Christian, A.G., Sandy
Chubon,
Dwight Pregler
Members Absent: Joe Long,
Andrea Derrick, Mary Heriot
Ex-Officio:
Patrick Price
Guests: Carita
Barr, Tootsie Holland, Andy Hendin, Dave Dickey
Call to Order:
Kevin Meredith called the meeting to order at 6:15 PM.
Opening Words:
Sloan read the opening words.
- Last Months Minutes: The minutes of
the previous meeting were read. It was noted in item #7 that 'May'
should be changed to read :Mary. The January minutes will be updated as
such. Amy made a motion to accept the minutes, conditionally pending
update, the motion was seconded and passed unanimously.
- Staff Reports -- The staff reports
were read. It was noted that Susan's report was not widely distributed
but Isabel's report was received by all. Becky noted that Isabel has
done a great job in organizing the office and Room 1. Sloan stated we
should have all staff reports ready and available on time and not delay
the start of the board meeting while reports are copied and
distributed. Even if email copies can be made available prior to the
meeting, hard copies should be available such that they can be read
before the start of the meeting. Kevin will advise the rest of the
staff. Amy made a motion to accept the reports, the motion was seconded
and passed unanimously.
3.
Treasurers Report: Joe was not available to
discuss the
treasurers report. Sandy noted that in last year's annual report it
indicated
we spent $4,800.00 more than we received in income and asked where the
extra
money came from.
4.
Youth Coordinator: Emily Aleshire has been named
our new youth
coordinator.
5.
Furnace: Kevin stated that SCE&G does not
provide for
commercial financing unless the amount is guaranteed by an individual.
We don't
need to replace the furnace during the warm weather. We should hold the
cash
that was donated and collect interest on it until the fall. Kevin will
verify
with the furnace fund donator(s) that they are cool with us holding the
money
until the fall.
6.
The Way We Are: Patrick's last service was
centered around
this concept. The Covenant was circulated for signatures. Regina
distributed
copies of the Covenant and stated we need to accept the final version,
generate
awareness for it and get signatures on it.
7.
Coffee House Tax Issue: Mary H. distributed a
memo that stated
the income from the coffee house's was taxable income. Patrick restated
research conducted six months ago that indicated this income was, in
fact, not
taxable. As this issue has come up several times in the past, the Board
noted
officially in the minutes that the Coffee House income is decidedly not
taxable. Sloan commented that the Finance Committee does in deed do a
lot of
hard work.
8.
Red Cross Certification: At Sara Williams'
request, Kevin
contacted the Red Cross about setting up a life-saving training class
center at
the fellowship that Sara would coordinate and direct. It seems unless
Sara is
an official UUFC employee, we cannot set up such a center here. Kevin
will
follow up with Sara.
9.
Audit: Joe was not available to provide a
status. The Board
wonders what the delay is in completing the audit work.
10.
Canvas 2003: Dave Dickey distributed a canvas
overview
document. We reviewed the milestone dates for the Unigram articles and
for the
canvas training. Initially, there will be three training dates but we
may add
more later. March 9 is the canvas kick off and we will host a lunch or
reception after the service that day. We would prefer to do a pot luck
so as to
conserve funds for canvas publicity. The Mohr's may actually host the
canvas
dinner this year but we may host it at the fellowship. Dave is busy
recruiting
canvasers, canvas captains and in developing the canvas kits to be
used. March
9 to March 22 will be the intensive canvas period. The canvas will
culminate
with a March 30 sweep-week to pick up any stragglers and to enable us
to begin
the yearly budget process by that first week in April.
The canvas theme is still undecided but will likely
center around 'how we care'.
Dave requested we assign a board member as the
liaison to the canvas committee. There were no immediate volunteers do
we
deferred the issue for now. Dave is still looking for canvas committee
members.
He really needs a canvas co-chair who will take over the canvas next
year.
It was pointed out that the highest level of givers
should be canvassed in advance of the general canvas, Some
dissatisfaction was
expressed with the concept of 'canvas leadership' as being the top
givers.
11.
Coffee House Demise: Susan Corbett and Jimmy
riddle are
retiring as the directors of the coffee house. It was noted that the
coffee
houses have raised over $11,000.00 in cash over the past nine years and
have
provided items such as a new dishwasher, sound system and tables. We
briefly
discussed ideas on how we could continue the coffee house effort but
nothing
materialized. The Board will officially honor Susan's and Jimmy's
efforts after
the last coffee house. Amy suggested we get them each a nice gift.
12.
Dances: Andy Hendin proposed we hold these fund
raising dances
once a month for at least the first year to give the concept a chance
to be
accepted and to take off. He indicated the dances must always be on the
same
cycle date on the calendar, perhaps the second Friday of each month.
Andy asks
that the Board commit to that date and help to ensure that date is not
preempted for another event because, if we miss just one Friday, it
would be
like starting the entire concept over again. Andy will scratch the
current
March, April and May dates because of events already scheduled. He will
start
the dances in June (June 13
th).
Andy stressed that these second Friday dates must be
in concrete on the UUFC calendar or the concept will not catch on. The
Board
agreed to reserve these dance dates. Andy cannot speculate on who might
attend,
but hopes to make this primarily a UUFC social event. The dances will
be smoke
and alcohol-free and this will be indicated on the fliers that will go
out. The
dances will be in the social hall from 8:00PM to 12:00AM but will
require the
use of the sanctuary and the bath rooms, as well.
It
was noted that there will be some small spaces still available
at the UUFC for use, if needed, during the dances. Thanks go to Andy!!!!
13.
Thanks To All: Tootsie expressed thanks to all
who helped with
the Carol Jackson memorial and events. Tootsie requested we have a pot
luck to
show our appreciate for these folks. Tootsie will pick the date. Kevin
will
send a 'thank you' in the Unigram, as well.
14.
Bazaar: Carita requested we find a place for the
remaining
bazaar items that are in room 1. These items need dry, inside storage.
Patrick
stated that he would procure some large plastic storage tubs with lids
and we
put these items into those to keep.
15.
The meeting was adjourned at 7:15 PM. Next time,
Sandy will
bring the food and Mary M. will provide the reading.
Humbly Submitted by:
Bill Meller
Secretary, UUFC Board of Trustees