Members Present: Joe Kyle,
Pat Mohr, Sej Harman, Sandy
Chubon, Beth Crawford, Donald Griggs,
Jessica Kross, Don Thacker, Tom Turnipseed,
Sharyn Walters, Rusty Wenerick, Patrick
Price,
ex officio.
Members Absent: Rob Harper,
Jessica Porter, ex officio.
Guests: Judy Turnipseed,
Regina Moody, Isabel Oake, Don
Mohr, Gertrude Edge, Carita Barr,
Dwight Pregler, Hope Andonovaska.
Summary
Motions Passed
- We accepted the
monthly reports from the minister, administrator,
and director of religious education.
- We
approved the Adult Programming Committee description with two
revisions. (See Action Items.)
Decisions
Made
- Members of the Personnel Committee will be approved by the
Board.
Action
Items
- At the August Board Meeting, Sej Harman, Rusty Wenerick,
Jessica
Porter, and Isabel Oake will present a financial report for the 2003-04
fiscal
year which is accurate and upon which they all agree.
- Sej Harman will report to the Board on the resolution of the
issue with the IRS.
- The Board will approve committee descriptions not completed
last
year.
- Audrey Muck will chair the Adult Programming Committee. She
will
revise the committee description to include a template for the
mini-grant
proposal process and add a line to the committee description to ensure
that the
committee coordinates events scheduling with the administrator.
- Before the August meeting, the ad hoc Personnel Committee group
will revise the committee description to include how members will be
selected.
- Don Thacker, Joe Kyle, and Mary Maclachlan will plan a
congregational meeting to discuss what it means to be a member of the
UUFC.
- At the August meeting, the IPC will provide the Board with more
plans for soliciting consultation from the TJ District staff.
- Pat Mohr and Joe Kyle will make plans for a board retreat.
- By the August board meeting, Don Thacker and Carita Barr will
identify a chair and/or co-chairs for the 2005 Antiracism Conference.
They
will present a time line for completing tasks in preparation for the
conference.
- Sharyn will talk to Becky Dickey and Heather McCalman about
despedida con helado.
Proceedings
CALL TO ORDER
The meeting was called
to order at 6:15 PM by Joe Kyle. Sharyn Walters provided a
reading.
AMENDMENT AND APPROVAL OF MINUTES
The minutes of the June
7 meeting were revised as follows: on page 4, under New
Business:
Personnel
Committee, the first sentence will be deleted (because our bylaws
do not mention a personnel
committee). The second sentence of that paragraph will
read: The Interim
Planning Group has assembled a group to identify the primary
tasks of a personnel
committee: Jessica Porter, Tootsie Holland, Pat Mohr, and Dave
Dickey.
With that amendment,
the minutes were approved.
BOARD NOTEBOOKS
Notebooks were
distributed to new board members, along with a guide to basic
parliamentary
procedure.
FINANCES
Isabel reported that we
ended the fiscal year with a deficit of a few thousand dollars.
Final reconciliation of
accounts has not been completed.
Copies of the 2004-05
fiscal year budget were distributed and reviewed briefly. There
was no current report
of assets and liabilities. Rusty and Sej have met and transferred
the bank accounts to
Sej's name. Joe has requested that, by the August board meeting,
we receive a report for
the end of the 2003-04 fiscal year which is accurate and is
agreed upon by Jessica
Porter, Rusty Wenerick, Sej Harman, and Isabel Oake. The
board needs accurate
reports on our finances so we can keep track of where we are in
our quest to raise
sufficient funds to hire an interim minister. Joe requested that
reports be generated
from Shepherd's Staff.
Sej reported that a
3-day training program on Shepherd's Staff is being offered in mid-
November. She is
planning to attend. Money has been designated for that training.
There was some
discussion of the problems with Shepherd's Staff. It was suggested
that, as solutions to
the problems/errors are identified, a written record be kept in hope
of preventing
repetition of those errors.
REPORTS
Minister
Patrick reported that most of his professional expenses have been
reimbursed. He
also reported that $600 was transferred from the Carnesale bequest to
the Minister's
Discretionary Fund. He is in the process of writing his exit interview.
Administrator
Isabel reported receiving a notice from the IRS claiming mispayment
of payroll taxes
for calendar year 2001. She said the issue is not one of missing
money, rather the
IRS is missing some paperwork we sent. Sej is handling that
problem.
Director of
Religious Education Hope described some of her plans for the RE
program in the
fall.
Tom moved that we
accept all three reports. Don Thacker seconded. The motion
passed.
INTERIM ISSUES
Interim Planning
Group Joe circulated copies of the description of the IPG and
there
was a brief discussion
of their functions.
Regina reminded the
Board that only three committee descriptions were approved by
the board last year. The remaining committee descriptions still need
board approval.
Worship Committee
Don Mohr reported they hope to contract with a UU minister to
do one service per
month plus rights of passage. They hope to have one service per
month by another
minister. They hope to provide a variety of ministerial voices
during the
interim. They plan to have one service per month provided by a
community member
not affiliated with the UUFC and one per month by a member of
the UUFC
congregation. There was some discussion about the cost of these
services.
Patrick reported
that the UUA recommends paying UU ministers $200 per service plus
travel reimbursed
at the IRS rate. Community speakers receive a stipend of $50.
UUFC members are
not paid.
There was some
discussion about other ministerial services, pastoral care, counseling,
etc. The worship
committee plans to collaborate with the caring committee in
determining how
those services will be provided.
Adult Programming
Committee Audrey Muck has consented to chair this
committee. The
board approved. The board reviewed the committee description and
requested
clarification of two items. They asked for a template of the mini-grant
proposal process. Concern was expressed that persons might offer
programming as a
way of obtaining
income for themselves rather than the fellowship. Board members
asked that a
bullet be added under tasks to indicate that the committee would
coordinate with
the administrator in scheduling programs. Tom moved that we
approve the
committee description with those two stipulations. Donald Griggs
seconded. The
motion passed.
Personnel
Committee Description The revised description of this committee
was
reviewed. Questions were raised about how committee members should be
selected
and what
qualifications they should have. Because of the potentially sensitive
nature
of dealing with
grievance issues, perhaps committee members should have related
training or
experience. It was suggested that there might be representatives from
the
finance committee
and the MRC on this committee. The committee description was
returned to the ad
hoc group for further revision to be returned to the board for the
August meeting.
During the discussion,
the board agreed that members of this committee should be
approved by the
board (as is done for the finance committee).
Sunday Potlucks
Since the RE program will no longer have fund-raising luncheons,
the IPG plans to
resume congregational pot luck luncheons after Sunday services for
community-building
and socialization.
Formal Input
from Congregation The IPG discussed conducting a brief telephone
survey of
fellowship members/friends to ask for input about issues they would
like
addressed during
the interim. They plan to ask a few open-ended questions and then
analyze the
responses.
Membership
Discussion with Fellowship Earlier this spring, during our budget
discussions, we
agreed to have a meeting for members and friends to discuss what it
means to be a
member of the fellowship, what duties and obligations that entails,
what
benefits it
offers. Joe Kyle, Don Thacker, and Mary Maclachlan are going to plan
that
meeting.
Don Thacker urged
the we also continue the quarterly meetings with members to
update them on our
financial situation.
Consultation
from TJ District Earlier this summer the board discussed plans to
have
Phil Sterner come
to provide consultation on our financial needs/problems. Tonight
the board
expressed more interest in having a consultant come in to help us
define our
problems and
identify the kind of consultation/assistance we need. Perhaps this can
be
scheduled this
fall. The IPG will do some research on this and get back to us next
month.
Board Retreat
Most board members want to have a retreat in the near future. There
was consensus that
it should not be an all-day meeting. Pat and Joe will work on plans
for this.
Despedida con
helado After some discussion, Sharyn agreed to contact Becky
Dickey and Heather
McCalman about this.
ANTIRACISM CONFERENCE
Judy Turnipseed talked about this
conference which we have agreed to host February 18-20, 2005. The
District
Antiracism Committee is the sponsor and they work with our local
planning
committee. We need to identify a chair or, better yet, co-chairs to
lead our
committee. No theme has been selected yet. We need to identify and
schedule
keynote speakers soon. The conference is supposed to pay for itself but
there
is some money available to pre-pay for organizing, publicity, etc. Don
Thacker
and Carita Barr will meet later this week and try to identify a chair
and
co-chair. By August, they will have a time line established for
accomplishing
the necessary tasks. Judy gave Don a box of materials to be used in
preparing
for the conference (samples of past programs, to-do lists, etc.).
ADJOURNMENT
The meeting was adjourned at 8:40 PM when the
board went into executive session.
Minutes
recorded by
Sandy
Chubon