of the Unitarian Universalist Fellowship of Columbia SC August 11, 2004
Mary Heriot, ex officio.Members Absent: Beth Crawford, Rob Harper, Patrick Price, ex officio.
Guests: Jessica Porter, Isabel Oake, Tootsie Holland, Hope Andonovaska.
Summary
Decisions Made
- Jessica Kross will serve as the board representative on the Nominating Committee this year.
- The last hour of the annual retreat will be reserved for board members only to plan goals for the next year.
- Isabel will contact a company to get the tree limb removed from the roof of the RE wing.
Action Items
- Pat will have an updated description of the Personnel Committee by August 28.
- Regina will have a revised description of the Nominating Committee for the September meeting.
- Jessica Kross will develop a proposal to change the membership of the Nominating Committee.
- The Finance Committee will provide definitions of what is included in the line items in our budget at the August 28 meeting.
- Sharyn will work on a plan for developing a Kitchen Committee.
- Joe will get more information regarding consultation from TJ District by the September meeting.
- Pat will bring snacks for the September meeting.
- Sej will provide a reading for the September meeting.
Proceedings
CALL TO ORDER
The meeting was called to order at 6:15 by Joe Kyle. Sharyn provided a reading.
APPROVAL OF MINUTES
The minutes of the July 14 meeting were approved as circulated.
INTERIM PLANNING GROUP
Ears Training Tootsie is contacting people who can serve as Listening Ears during the
interim period. Those individuals will have a training workshop on September 11, 10 AM to
1 PM, led by Neal Jones. Tootsie requested that all board members attend that training
session also.
Tootsie is also contacting members to serve on the B Team. These individuals have
professional backgrounds which qualify them to assist individuals who have needs exceeding
the abilities of the Listening Ears.
Contract with Neal Jones Joe reported that we are planning to sign a contract with Neal
Jones to do some worship services, to provide rites of passage for a set fee, and to provide
counseling or spiritual guidance at an hourly rate.
Worship Committee plans to have a retreat to talk about worship issues during the interim
period.
Personnel Committee Description Pat will have an updated document ready for our August
28 meeting.
NOMINATING COMMITTEE PROPOSAL
Joe reported that Regina will have the revised committee description ready for board
consideration in September. Jessica Kross suggested that we should have a larger nominating
committee (six members) with rotating membership rather than a brand new committee each
year. That will require a bylaws change. Jessica will look at the bylaws and develop a
different proposal for membership.
Board Member to Serve on Nominating Committee Jessica Kross volunteered to serve as
the board representative on the nominating committee this year.
FINANCES
Mary Heriot said she will have a lot of information to share at the August 28 retreat. She
urged Sej not to sign any checks for anything that is not in the budget.
Treasurer's Report Sej reported that she moved the funds from the youth coordinator
account to the main account. She wants to close the CUUPS account of $150. The Partner
Church Committee plans to send their money to the partner church and then they will close
their bank account.
Sej had no specific figures to report for July. She said the cash flow is slightly better. Jessica
Porter circulated a report from Shepherd's Staff indicating income of $6,285.86 and expenses
of $8,590.06 for July, 2004.
End of Year Financial Report Isabel circulated a report indicating that we spent about
$4,000 more than we took in last year. However, this report needs additional work. Jessica
Porter believes that Shepherd's Staff records indicate we have more money than we thought.
She will research the system further.
Board members asked for descriptions of what the line items in the budget include. That
information will be presented at the August 28 retreat.
STAFF REPORTS
Isabel's and Hope's reports were accepted.
Nuts and Bolts Isabel circulated this document to board members (replaces Red Tape and
Other Stuff).
Isabel reported that the building is frequently left in very shabby condition on Sundays. Dirty
coffee cups are left anywhere and everywhere. Papers are left on the floor. There are also
problems with lights and air conditioning being left on after meetings, etc.
Kitchen Committee Discussion moved to the lack of a kitchen committee. Sharyn
volunteered to think about this and come back to the board with suggestions.
FOLLOW UP
Antiracism Conference Don Thacker reported that David Crockett and Jessica Porter will
co-chair this event. The conference theme the committee selected was rejected by the district
antiracism committee. They have submitted another theme, Miles to Go Before I Sleep.
Regina Moody will chair the Home Hospitality Committee; Tootsie will chair Food Service;
Joe Kyle will chair the Facilities Committee; Jessica Porter will chair the Finances
Committee; Hope Andonovaska will chair the Youth Program; Alice Leeper will chair Child
Care; Heather McCalman and Toni Jones will work on the brochure and publicity. These
committee chairs will recruit members to serve with them. The planning committee requests
that every board member participate in some way. The co-chairs will provide a monthly
report to the board on their progress.
IRS Issue Sej sent the IRS copies of the documentation they claim they did not receive.
Adult Programming Committee Joe reported that he shared the board's feedback with
Audrey Muck. She is in agreement with the changes recommended. When she has a
committee, they will generate a template. They will not award any money until after the
template is accepted by the board.
Membership Forum Don Thacker and Mary Maclachlan are planning a worship service in
which they would give members/friends an opportunity to talk about what membership
means. They will take their proposal to the worship committee.
Consultation with TJ District Joe will have more information next month.
Retreat Jessica Kross suggested that part of the retreat be for board members only. After
some discussion, the board agreed to have the last hour for goal setting by the board.
MISCELLANEOUS
Tree Limb on RE Wing A large limb has broken from one of the trees and is on the RE
wing roof. Isabel reported that the insurance company will pay only for removing the limb
from the roof. They will not pay to cut it up and cart it away. The insurance has a $500
deductible. Joe suggested that we use $500 from the Carnesale bequest to pay for the
deductible. Isabel suggested a company we have used in the past. The board agreed this is an
urgent issue that needs to be corrected quickly, especially with two tropical storms headed in
our direction.
Plans for Next Month's Board Meeting Pat will bring snacks. Sej will provide a reading.
Minutes recorded by
Sandy Chubon
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