of the Unitarian Universalist Fellowship of Columbia SC 13 October 2004
Members Present: Joe Kyle, Pat Mohr, Sej Harman, Beth Crawford, Donald
Griggs, Jessica Kross, Don Thacker, Sharyn Walters, Jessica Porter, ex officio, Mary Heriot, ex officio.
Members Absent: Sandy Chubon.
Guests: Isabel Oake, David Crockett
Summary
Motions Passed
Approved Donald Griggs' proposal to contract with Time Warner to provide high speed internet service and phone service for one year.
Approved the request of the Arpad Darazs Singers to use the Fellowship free of charge to present a concert free of charge to the public.
Approved a $2,000 for the Anti Racism Conference Committee for start up costs. The money is basically a line of credit to be paid back if the conference makes money.
Decisions Made
Voted to ask Jonathan Watterson to fill the vacancy on the Board left by Rob Harper's resignation.
Action Items
Board members will review the financial statements handed out.
Donald Griggs will contact Time Warner about installing the high speed internet system.
Isabel Oake will have the telephone in the kitchen fixed.
Proceedings
CALL TO ORDER
The meeting was called to order at 6:15 PM by Joe Kyle.
APPROVAL OF MINUTES
Minutes of the September 8 meeting were approved as circulated.
INTERIM ISSUES
Worship The contract has been signed by Rev. Dr. Doug Reisner, Minister Emeritus of the Unitarian Universalist Church of Charlotte, to provide one service per month from October 2004 through June 2005. Rev. Neal Jones will be signed in the near future. He has visited Sandy Chubon in the hospital,
Pastoral Care The Listening Ears program has been set up and is working.
Finance Jessica Porter stated that the CPA met with representatives of the Finance Committee and essentially told them that the Fellowship was not ready for him (her?) yet. She stated that there two basic reports the Board should have: a treasurer's report with income and expense, and a statement of the balance minus the dedicated accounts. Jessica handed out the income and expense statements for July, August and September 2004. She did not have the balance minus the dedicated accounts statement. She will not be able to have that until the Shepard's Staff information is more correct. Jessica stated that the information coming out of Shepard's Staff is more accurate now than it has been in the past. She distributed a handout of the checks written. Although some review and discussion of the bottom line items were held, the financial handouts were not discussed in detail because the meeting was time limited. The Board members are to review the information and email any questions to Joe or Jessica.
Adult Programming Discussion was held to the November meeting.
Personnel Committee Discussion was held. Board recommended that Joe Kyle ask Marietta__________ if she would chair that Committee.
Interim Planning Group Role Clarification No discussion held; no action taken.
TREASURER UPDATE: - See Above
STAFF REPORTS
The reports of the Administrative Coordinator and the Director of Religious Education
were approved. Isabel commented in her report that because the kitchen phone does not work, there is no phone available if the office is locked. If there are renters in the building, there have no access to a phone at all in case of an emergency. Board agreed the phone needs to be fixed. Isabel will contact the phone company.
ANTI-RACISM CONFERENCE
David Crockett reported that James Loewen has been contacted about being the keynote speaker. The committee has decoupled the keynote address from the conference. This will allow some additional organizations to donate funds and to co-sponsor Mr. Loewen's speech. The keynote address will be held at Hand Middle School. Those arrangements have already been made. Pat Mohr stated that __________________ approved $2,500 to help pay for the speaker.to be the keynote speaker. David asked that the Board approve a $2,000 line of credit for st art up fees. Jessica asked for a $2,000 grant so that there could be a youth conference and other extras for the Conference. Don Thacker moved, Pat Mohr seconded a motion to allow a $2,000 line of credit to be paid back if the Conference makes money.
KITCHEN COMMITTEE No Discussion
NEW BUSINESS:
1. Mary Heriot asked the Board to approve Jessica Porter as the new chair of the Finance Committee. Sej so moved, it was seconded. It was approved unanimously.
2. Donald Griggs proposed that the Fellowship could save $25-$75 a month on the telephone bill by committing to a one year contract with TimeWarner to provide high speed internet. It is a voice over ID system. The phone numbers will stay the same. There are some installation and equipment charges up front, but those should be recouped in about 8 months. Motion was made and seconded that the contract be signed. Motion passed unanimously. Donald will contact the Time Warner representative.
3. Joe stated he received a request from the Arpad Darazs Singers, a volunteer community choir to use the Fellowship for one of its two free to the public concerts. The concert would be in May 2005. They are a non-proift organization. It was unanimously agreed that they could use the Fellowship at no charge.
NEXT MEETING
The next meeting will be held November 10.
ADJOURNMENT
The meeting was adjourned at 8:10 PM.
Minutes recorded by
<>Sharyn Walters, a poor substitute for Sandy Chubon
In the event of discrepancies the paper copy of the minutes as contained in the board minutes binder shall be the official version. This binder is maintained by the administrator in the congregation office.
Your comments/corrections are welcome. Email to Donald Griggs at dgriggs@chaliceweb.org