of the Unitarian Universalist Fellowship of Columbia SC November 2004
Members Present: Joe Kyle, Pat Mohr, Sej Harman, Donald Griggs, Jessica Kross, Don Thacker, Sharyn Walters, Jonathan Waterson, Jessica Porter, ex officio, .
Members Absent: Sandy Chubon, Beth Crawford.
Guests: Tootsie Holland
Summary
Motions Passed
The Funeral Consumers' Alliance can store information materials in the Fellowship in exchange for the Alliance purchasing a change counter for the Fellowship.
Decisions Made
The Congregational Meeting on Sunday, 12/5/04, will focus on the budget and expenditures made to this date. Discussions about the meaning of membership, to pledge or not to pledge, etc., should be done in a different venue, i.e., small discussion groups.
Action Items
- Jonathan Waterson will ask a couple of teens about providing child care for the Congregational Meeting.
- Each Board Member will bring finger food to the Congregational meeting.
- Finance will email out Income by Budget Category statements to the Board.
Proceedings
CALL TO ORDER
The meeting was called to order at 6:15 PM by Joe Kyle.
APPROVAL OF MINUTES
Minutes of the Oct 13, 2004 meeting were approved as circulated.
INTERIM ISSUES
Worship Jessica Kross reported that things are going well. The Worship Committee says We are sprinters, not marathoners. The Worship Committee wants the Board to be looking into getting an Interim minister.
Pastoral Care There is a problem with transportation. The resource is very scarce and the prevailing thought is that transportation will be provided only for emergencies or extreme circumstances.
Finance Jessica Porter stated that clean up of the finance situation continues. Isabel is at the Shepard's staff training. An acc ount Balance sheet was handed out by Sej Harmon. She said progress had been made. All expenditures are being approved by the treasurer. RE is getting its monthly allotment and the RE deposits are being made through the Finance Committee. Quarterly statements have been sent out. And, TJ District and national dues are being paid. Discussion was held about having an Income by budget category statement sent out. Finance will do that.
Adult Programming Discussion was not held during the November meeting.
Personnel Committee Discussion was held in executive session.
Interim Planning Group Role Clarification No discussion held; no action taken.
Membership The New Member service will be held this Sunday, November 14, 2004.
Potential Interim Minister Recruitment Joe Kyle stated we need a discussion about this issue. No action take at this meeting.
Consultancies - A brief discussion was held. There is a need to find out who and what is available in the District to engage the community in conversation on various issues.
TREASURER UPDATE: - See Above
STAFF REPORTS
The reports of the Administrative Coordinator and the Director of Religious Education were approved. Isabel reported that the telephone in the kitchen is fixed and operational.
Hope presented a format for a RE relations committee. This item was discussed in executive session. Hope also asked the Board about having a small day care preschool in the building. She has been in touch with the Charlotte congregation. She just wants to explore the idea, not set it up a this time. The Board stated she has its blessing to proceed with playing around with the idea.
ANTI-RACISM CONFERENCE
Don Thacker presented an extensive schedule of events for the Anti Racism conference. He presented a list of upcoming events. See the Anti Racism Conference Report attached to the minutes. (These will be copied for the Board for the December meeting) He
reported that 80 Save the Date cards have been mailed out. There will be a flyer mailed out in December. Donald Griggs is waiting for t input for the conference web site to include a conference registration via PayPal. They have received @2,100 in donations from individuals and congregations, including minigrants from Hilton Head, UU Clemson and UU Beaufort. Pat Mohr stated that a letter needs to be sent to SC Humanities Council. Don Thacker stated he thought it had been sent, but would follow up on it with Jessica Porter. The Educational Coilition is tomorrow, 11/11/04, at 7:00 pm. Steve Morrison has been asked to be a presenter.
KITCHEN COMMITTEE No Discussion
NEW BUSINESS:
1. Discussion was held on the subjects to be covered in the Congregational meeting on 12/5/04. The initial proposal was to have a brief description changes in policy and procedures that have been discussed with the CPA; then present a brief overview of where we are financially by broad category; then a discussion of what we need as a pledge base to hire an interim minister, and end with a discussion on membership recruitment and retention; all member canvass and collective responsibility. It was decided that each of the areas was worthy of a congregational meeting itself. The decision was to narrow the scope to a brief discussion of where we are financially. Pat, Jessica and Joe will meet to develop that general outline for the meeting. Each Board Member will bring some finger food for the meeting.
2. A brief discussion was held about revising the Sunday welcoming announcements. Joe Kyle suggested that the Board member giving the announcements for that day repeat the guest's name. He also suggested the announcement be changed so the Board member (or members) stand by the couches in the social hall. The Board member may be more visible to the guests, in a more welcoming setting than the foyer.
NEXT MEETING
The next meeting will be held December 8. 2004
ADJOURNMENT
The meeting was adjourned at 9:10 PM.
Minutes recorded by
Sharyn Walters, a poor substitute for Sandy Chubon (and getting worse.)
In the event of discrepancies the paper copy of the minutes as contained in the board minutes binder shall be the official version. This binder is maintained by the administrator in the congregation office.
Your comments/corrections are welcome. Email to Donald Griggs at dgriggs@chaliceweb.org