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Meeting Minutes: Board of Trustees

of the Unitarian Universalist Fellowship of Columbia SC

8 December 2004


Members Present: Joe Kyle, Pat Mohr, Sej Harman, Donald Griggs, Jessica Kross, Don Thacker, Sharyn Walters, Jonathan Watterson, Tom Turnipseed, Jessica Porter, ex officio, .

Members Absent: Sandy Chubon, Beth Crawford.

Guests: Tootsie Holland, Hope Andonovaska, Mary McCaughlin, Carita Barr

 

Summary

 
Motions Passed
 
Decisions Made

Action Items

Proceedings

 

CALL TO ORDER
The meeting was called to order at 6:15 PM by Joe Kyle.
 
APPROVAL OF MINUTES
Minutes of the November 10, 2004 meeting were approved as amended.
 
INTERIM ISSUES
Worship  No new report. As part of the discussion about engaging the congregation in discussion about the interim/full time minister (see the Congregational Meeting Item below), it was announced that the Worship Committee planned to have a spaghetti dinner around the middle of January to kick off the move toward obtaining an interim or full time minister.
Pastoral Care  Tootsie reported that the system appears to be working. There is an issue that will be taken up in Executive session at the end of this meeting.
 
Finance  The financial statement handed out at the Congregational meeting is the financial statement for the month.
 
Adult Programming  Discussion was not held during the December meeting.
 
Personnel Committee  Discussion was held in executive session.
 
Interim Planning Group  Joe Kyle will contact this group about their role in the plan of action to engage the membership in discussions about the plan for an interim and/or full time minister.
 
Membership  No discussion was held on membership at this Board Meeting. (A discussion was held about how to engage the congregation in discussions of the meaning of membership. See the discussion under Congregational Meeting.)
 
Potential Interim Minister Recruitment  No action take at this meeting.
 
Consultancies - No discussion was held about this item at the December board meeting.
 
TREASURER UPDATE: - See Finance Committee report above.
STAFF REPORTS
The reports of the Administrative Coordinator and the Director of Religious Education
were approved as submitted. Isabel's report contained an item about the heating ducts. See the item under New Business.
 
ANTI-RACISM CONFERENCE
Don Thacker stated that the Conference plans were under way and on target. Jonathan Watterson has volunteered to be the Youth Coordinator for the Conference.
KITCHEN COMMITTEE  Sharyn stated that there is one weekend open for the kitchen cleanup after the service. She stated she has not been able to recruit volunteers and appealed to the Board members to sign up or recruit other members. It was agreed that the Board members would email possible recruits to Sharyn in the coming weeks.
 
Congregational meeting: Discussion was held on the subjects covered in the Congregational meeting on 12/5/04. Joe Kyle included a list of items people thought were going well and Next Steps  Things To Do suggested by the membership. The list is below the Agenda for this meeting. There was a discussion of generating a strategic plan of action to engage the congregation in discussions of the meaning of membership, and having a Interim minister. The Board's role would be 1) to facilitate  getting the discussion started; and 2) be a resource of experience. Suggestions included dinners, small group discussions, tapping into groups such as September Set, the Forum, etc. Further discussion was held about how the Interim Planning Group (IPG) would fit into this. It was agreed that they would play a supportive role; not be the group to lead or organize the discussion groups. A suggestion was made to create a subcommittee of Board members to organize the small group discussions. Jessica Kross volunteered to head that subcommittee. Sharyn Walters and Jonathan Watterson volunteered to be on the subcommittee. Other Board members agreed to assist as needed. Joe Kyle will contact the IPG. It was agreed among the Board members that one of the issues of concern of the congregation was a conduit for discussing what it means to be a member of the UUFC. It was agreed that this is a separate issue from the discussions of the minister issue. It was also generally agreed among the Board that this discussion of the what it means to be a member is a something the Board told the congregation it would provide a venue for. The goal of this type of meeting would be to come up with a statement as to the meaning of membership in the UUFC.
NEW BUSINESS:
 
1.    Isabel's report noted a problem with the heating system. There is a problem with the air flow in the heating ducts. Isabel obtained a bid of $776 to fix it. Donald Griggs has a brother who does this type of work. He will ask him to take a look at it. It was moved and seconded to pay the $240 bill for repair to the heater. Motion passed. Isabel will obtain a second bid to repair the air flow problem.
 
2.    Joe Kyle announced that Alice Leeper is resigning as the chair of the child care committee as of 12/12/04. Sej Harman volunteered to coordinate the sitters until a new chair can be recruited.
 
3.    The Board received a request from Planned Parenthood through Jan Fulcher (although not generated by the Social Actions Committee) asking the Board to allow free use of the Fellowship for a Pro-Choice Religious Panel discuss as part of the celebration of the 32nd Roe v. Wade decision. The Board deferred this decision until more details about what type of support the group would need; i.e., Set up? Chairs? Use of Kitchen?
 
4.    The request from Planned Parenthood generated a discussion about use of the Fellowship Hall without charge. Jonathan Watterson volunteered to attempt to do an economic analysis of the cost of having the building open for an hour. Further discussion was held about the Social Action Committee. Joe Kyle explained that it does not function as other committees; i.e. a group of people with a common goal. It is more a lose group of people committed to many different areas of social concern. The committee does not necessarily sponsor a particular activity. The Board's consensus was that all social action type activities should be scheduled through Jan Fulcher through the administrative coordinator so that scheduling conflicts do not occur.
NEXT MEETING
The next meeting will be held January 12, 2005.
 
ADJOURNMENT
The meeting was adjourned at 8:45 PM. Minutes recorded by Sharyn Walters
 


In the event of discrepancies the paper copy of the minutes as contained in the board minutes binder shall be the official version.  This binder is maintained by the administrator in the congregation office.

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